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Company Name : GOPA Middle East

Deputy Procurement Section Head

bayt.com

Job Description

Background:

The Syria Recovery Trust Fund (SRTF) was established for the financing of reconstruction activities to rebuild the country and alleviate the suffering of the Syrian people as a result of the on-going conflict. The SRTF was created to provide the international community with a vehicle to offer financial support to the National Coalition for responding to the needs of the Syrian people.

The Management Unit (MU) was established to manage the Fund and its allocations to projects addressing reconstruction, recovery, and stabilization to alleviate the suffering of the Syrian people.

Governing bodies of SRTF are:

·      The Steering Board (SB), with frequent meetings two times a year.

·      The Management Committee (MC), meeting every three months.

·      The Director General of SRTF (DG).

1. Key Responsibilities

The Deputy Procurement Section Head shall assist the head of section and lead the team of professional staff of the Procurement Sector (PrS) and provide guidance, supervision and management and ensure quality and relevance of the needs for projects’ delivery for fulfilling its objectives. The key responsibilities of the Deputy Procurement Section Head include but are not limited to the following:

  • Maintain an effective organizational structure in the PrS for achieving a results-based operation and delivery of assigned tasks;
  • Improve on the work by each member of the PrS on preparation and implementation of the project bids collaboration with implementing partners (IPs) and local stakeholders (LSs);
  • Supervise and coordinate the staff of the PrS for timely preparation of bid documents for submission, discussion, approval and publication;
  • On request by the Chief Operations Officer (COO), assist the PrS Head to further develop the required methodology and framework under which procurement actions shall be implemented,  and recommend revisions as necessary for inclusion in the Procurement Guidelines;
  • Organize and supervise the establishment and maintenance of a database of potential markets and suppliers for goods and services;
  • Coordinate with the programme and the finance sectors in the development of procedures for effective and timely implementation of approved projects;
  • Maintain adherence of bid procedures to Procurement Guidelines and Regulations;
  • Provide plans for capacity building and technology transfer on procurement to IPs and contribute to workshops for LSs in project cycle management, preparation of necessary documentation (BOQs, Specifications, bids, contracts, etc.);
  • Monitor ongoing procurement processes, and report to PrS Head and COO on corresponding  challenges;
  • Contribute to the production of budgets, cash flow, procurement and logistical needs      
  • work plans, and the timely preparation of required reports on progress of works;
  • Supervise all Procurement Sector Staff and ensure that established procedures in the Guidelines are being followed, as directed by the COO;
  • Attend meetings in the absence of the PrS Head, as required, and contribute to the operational needs of projects  workload through professional knowledge and “problem-solving” approach;
  • In charge of the procurement section, in the absence of the section head. 

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