Chairman Assistant

Company: MG –

WebSite: Obour City, Cairo, Egypt

Job Description:**Responsibilities**

The incumbent will provide comprehensive executive support to the Chairman, encompassing the following key areas:

* **Administrative Management:** This includes managing the Chairman’s calendar, scheduling appointments, coordinating meetings and travel arrangements, maintaining confidential files and correspondence, and preparing executive-level documentation such as reports, presentations, and memoranda.

* **Communication and Coordination:** Serve as a primary liaison between the Chairman and internal/external stakeholders, drafting and managing communications on behalf of the Chairman, coordinating activities with various departments and partners, and recording and distributing meeting minutes with subsequent follow-up on action items.

* **Meeting and Event Planning:** Coordinate and execute board meetings, executive meetings, and VIP events, including the preparation of agendas and supporting materials, logistical arrangements, and equipment setup. May accompany the Chairman to key meetings to provide support and record meeting proceedings.

* **Project Assistance:** Monitor the progress of strategic initiatives and key decisions, conduct research and data analysis to support decision-making processes, and assist in the preparation of proposals, reports, and executive summaries.

* **Travel and Expense Administration:** Manage all aspects of national and international travel, including flight and hotel bookings, visa applications, and itinerary planning. Process travel reimbursements and expense reports, ensuring cost-effectiveness and efficiency.

* **Confidentiality and Discretion:** Maintain strict confidentiality and exercise utmost discretion when handling sensitive business and personal information, serving as a trusted confidante and information filter for the Chairman.

* **Leadership Support:** Provide proactive reminders and briefings to ensure the Chairman is well-prepared and informed, assist in prioritizing tasks and managing distractions, and liaise with senior management and board members as required.

Skills: