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Company Name : World Food Program - Other locations

Budget & Programming Assistant SC5 Roster

bayt.com

Job Description

Under the direct supervision of Head of Resource Management, the incumbent based in Dubai-UAE, will be responsible for following duties:

KEY ACCOUNTABILITIES (not all-inclusive)

·   Responsible for the coordination and tracking of projects assigned to Fast IT, Telecoms, Emergency and Support Team (FITTEST), including the follow up on financial arrangements, closure of Travel Expenses Claims (TECs) at the end of the mission and when required. 

·   Contribute in compiling data for profit and loss report of TECF

·   Compile data and provide basic analysis, maintain accurate records and files and prepare periodic and ad hoc reports for further reviews, to support accuracy and efficiency of information presented to internal and external stakeholders. 

·   Provide input for the annual report, mission days, man days & downtime. 

·   Track project budget expenditure as the project progresses and disseminate an internal consumption report

·   Prepare the sheet of advances for programming and clearance of funds

·   Monitor all the transactions in all the accounts of TECF and validate with business owners

·   Calculate the cost of missions Proforma Invoice/ Final Invoice (PFI/FI)

·   Assist for the preparation and dissemination of progress and status reports on FITTEST managed projects

·   Creation and follow up of internal purchase orders (ZPO) required for TECF projects

·   Follow standard emergency preparedness practices, to ensure WFP is able to quickly respond and deploy needed resources to affected ares at the onset of the crisis. 

·   Enter accurate data in the corporate systems within the established deadlines, to enable easy access to information and support planning and decision-making.

·   Assist in inventory management for TECF 

·   Perform other related duties as required

 

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