Company Name : Confidential Company Al Kuwait

Administrator

bayt.com

Job Description

On behalf of our client, we are seeking candidates for the position of Administrator to assist in the administration of various funds and corporate structures. The role involves coordinating all aspects of the company’s service offering, including drafting board packs, minutes of meetings, and agendas, processing payments, maintaining client records, and managing day-to-day correspondence related to client structures.

Roles & Responsibilities:

  • Manage a portfolio of clients, companies, or entities as part of the client administration team.
  • Assist in establishing, maintaining, and terminating funds, managing business, and other corporate structures.
  • Maintain accurate statutory records and update system records accordingly.
  • Check and review client constitutive documents to ensure compliance with the specified terms.
  • Coordinate director and shareholder meetings, including agenda and board pack preparation.
  • Facilitate and attend meetings, ensuring timely and accurate recording of meeting minutes.
  • Prepare and process bank transfer instructions and manage cash management requirements.
  • Monitor and document incoming funds.
  • Process investor capital calls, distributions, subscriptions, and redemptions.
  • Assist with investment acquisitions and disposals.
  • Facilitate investor reporting, such as circulating financial statements and NAV reports.
  • Assist with periodic client file reviews for compliance.
  • Conduct Customer Due Diligence (CDD) requests for investors and clients, liaising with the Compliance department.
  • Maintain board meeting trackers and template agendas.
  • Monitor action logs across clients to ensure timely resolution of administration matters.
  • Record time accurately for billing purposes.
  • Assist and coach trainees, share knowledge, and train new starters or junior staff.
  • Promote a positive compliance culture in the team.
  • Produce accurate work within industry standards and agreed timeframes.

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