bayt.com
Job Description
- All PRO task such as application for new/renewal/cancellation of residence visa, and company license and establishment card renewal.
- Scheduling employee appointments such as Medical Test and Emirates ID.
- Arranging the necessary attestation and/or legal translation of related to employee and company documents.
- Notifying the concern department/employee in advance for document expiration and coordinate with them for the required actions.
- Handling employee accommodation. Sourcing, coordinating and negotiating with the landlord/agent for new/renewal/cancellation of tenancy contract.
- Maintains an accurate database (hardcopy and softcopy) of Dubai residence visa, Tenancy Contract and other office related contracts and monitors expiration dates.
- Point of contact for health insurance issues such as contract renewal as well as adding or deleting members
- Air ticket booking and 3rd country visa arrangement for business trip requirements. Sourcing of airways with competitive airfare with high quality service and preparing the required documents of visa application for embassy/consulate/agency submission.
- Coordinating with the maintenance company designated by the landlord/agent or source new maintenance company if needed for accommodation related issues.
- Arranging company vehicle insurance and coordinating with company driver for vehicle registration.
- Assists in orientation of new employee and provide support if necessary.
- Handling all request related to company and employee telecom, internet and utilities and arranging all necessary requirements and submitting to corresponding offices.
- In charge with computer, printer, projector, software and network installation/configuration and ensures that all devices and programs are functional and meet the needs of the users. And also provides technical assistance if necessary.
- Ensures operation of all office equipment and sourcing maintenance company to resolve issues if needed.
- Providing secretarial/admin support for the management and subsidiary companies.
- Handling office and accommodation related contracts. Negotiating the terms, condition and fee.
- Control and facilitate purchasing of office IT equipments.
- Arranging the payment of all expenses and ensures the correctness of all invoices and receipt.
- Preparing official company letters. Prepares monthly and year-end reports regarding office activity and expenses.
- Directly reporting to the general manager whenever my immediate manager is not available.
Skills
- Excellent knowledge of UAE Labour Law.
- Effective interpersonal skills to successfully work with local government authorities.
- Good spoken and written English
- High level of service orientation
- Reliable, good communication skills, team player
- Adaptiveness and sensitiveness to a different culture