Company Name : Confidential Company

Administration Officer

About the Job

  • Prepare budget/expenditure plans and cash flow for estate, facilities and administration.
  • Manage office cars procurement, insurance, licensing, maintenance, schedules, and drivers.
  • Manage and Follow up with the service & Security Manager for  the daily operations
  • Manage and monitor facilities services including hard (building maintenance, electricity, and soft services (cleaning, catering, transportation, etc).
  • Manage premises renovation projects including technical and financial aspects, and coordination with consultants, contractors, and local and global management teams.
  • Oversee operational condition of office furniture and equipment, plan for replacements and disposals, and ensure appropriate authorizations has been received.
  • Maintain office inventory of onsite assets & work of Art, their procurement, maintenance and disposal in accordance with policies and procedures
  • staff accommodation
  • Ensure the Company  accommodation policy is applied when looking for accommodation for new / Existing staff
  • Keep a record of reputable agents and review the agreements with these agents and ensure that they follow our requirements
  • Negotiate the rent fees, check contracts clauses, terms and conditions, and ensure that all ownership papers are checked by our lawyer before signing the lease with the landlord.
  • Arrange moving of staff’s stuff securely and in co-operation with HR team.
  • Manage utilities, facilities, inventory, and regular maintenance of all apartments in a timely manner

Job Requirements

  • You should either have 5-year experience as a facilities manager in multinational / Local  organization 
  • You should hold at least 2 years’ experience in a similar managerial role and have a proven track record in general office administration and Facilities Management
  • You should have experience in project management as well as experience in managing teams.
  • We are looking for someone with English at Intermediate level.

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