bayt.com
Job Description
Omani National_Admin. Executive | THRIFTY | Oman
Overview of the role:
The job holder has to supervise and ensure that all corporate & Individual clients are promptly and accurately invoiced.
Effectively liaise with clients for timely collection to keep the past due amounts within specified limits.
To facilitate a high level of cash-flow and minimize overdue debt along with maximize collection from all debtors
To maximize collection and ensure all debtors are followed-up until settlement.
Finance Executive has to ensure that collections are banked daily.
What you will do:
– Ensure that all corporate & individual clients are promptly and accurately invoiced.
– Always Adhere to the Collection Procedures while protecting the interest and reputation of the organization.
– Achieving the collection target assigned by the management.
– Regular follow up by emails & Telephones calls with past due customers to ensure the collection of overdue amounts within the earliest cycle preferably within 30 days bucket.
– Supervise with collection staff from overdue list to monitor and help to resolve difficult cases.
– Ensure timely transfer / escalation to the relevant department for the necessary legal action by completing all formalities and to follow up until concluding the process.
– Answer queries from customers related to collections.
– Prepare & Send Statement of Account for the Debitors on a monthly basis
– Timely and effective collection of all debts and customers payments.
– Negotiating re-payment plans according to the company policy.
– Collecting overdue amount by rigorous follow-up and make sure company money is recovered fully and on time.
– Submit a periodical/collection ad-hoc reports to the collections manager on the agreed format.
– Full responsibility for maintaining a complete collection report by recording details of all interactions with customers.
– Regular & proper update on the Collection Management Log.
– Create trust Create & Maintain relationships with debtors when possible, to avoid future issues.
– Field visits to be performed on case-to-case basis collect payments as and when required.
Daily Banking Activity
– Ensure daily collections are banked on time
– Ensure schedule is maintained for PDCs and Credit Card charges to ensure timely recovery of dues
– Coordinate with AFSS for timely bank reconciliation
Business MIS & Documents Control
– Prepare KPI reports for business on a weekly basis
– Maintain a central database of local tax rules and ensure same information is communicated to AFSS
Skills
Required Skills to be successful:
– Relationship Building
– Excellent communication and interpersonal skills.
– Ability to plan own work effectively and meet deadlines.
– Contribute to the short-term planning of department.
– Show initiative in taking on greater responsibilities without being asked. Demonstrate persistence in the face of resistance.
– Ability to handle pressure at work.
– Critical thinking and problem-solving skills.
– Team player across all business functions.
What equips you for the role:
– 2-3 years’ experience in invoicing, collections
– Strong interpersonal facilitation and presentation skills
– PC & Microsoft Office proficiency
– Understanding/Knowledge of competitor
– Previous automotive experience preferred
– Languages: Fluent English – Arabic an Advantage