Company Name : Asas

Admin Assistant

Job Description

  • Answer and direct phone calls.
  • Organize and schedule appointments.
  • Plan meetings and take detailed minutes.
  • Write and distribute email, correspondence memos, letters and forms.
  • Assist in the preparation of regularly scheduled reports.
  • Develop and maintain a filing system.
  • Update and maintain office policies and procedures.
  • Order office supplies and research new deals and suppliers.
  • Maintain contact lists.
  • Submit and reconcile expense reports.
  • Provide general support to visitors.
  • Act as the point of contact for internal and external clients.
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
  • Greet clients and make them feel comfortable, both in person and over the phone.
  • Directing communications between colleagues and customers, organizing schedules and events, entering data, bookkeeping, maintaining office equipment.
  • Provide recommendations according to customer needs or preferences.
  • Provide essential overview to potential clients, such as services and range of pricing.
  • Maintain social media account and respond to clients enquiries.
  • Organizing, preparing and submission of completed paper works to related governmental organizations.
  • Ensure client records are up to date.

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