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Company Name : Al Futtaim Group

Accounts Assistant | Al Futtaim Motors | Ras AlKhaima

bayt.com

Job Description

Job description :

 

  1. Cash (Revenue & Petty Cash Fund) Management
  • Collect cash / credit card payment against cash invoices.
  • Maintain and balance daily collection & petty cash fund twice daily
  • Monitoring the insurance limits of cash/collection in vault, ensuring the insurance coverage from AOIC if the cash/collection in vault exceeds the limit
  • Ensure that collected revenue must be handed over to Transguard on a succeeding day
  • Daily collection reports should be uploaded in the shared drive provided by the AFSS
  • All collection / PCF verification and hand over are properly signed / filed for future references
  • Monitoring and communicate cheque clearance, bouncing cheques, and refund cheques
  • Ensure accurate data entry in SAP – billing cancellation & advance payments should be kept at minimum level – Cash Invoices not yet collected report should be always cleared & monitored
  • Ensure sublet and bought-out charges are posted to Job cards for charging the customer

 

  1. Business Processes & Controls
  • All business processes are conducted according to SOP and with correct levels of sign authority
  • Ensure payments / delivery to be done by/for the payer and if 3rd party, UT verified by the Branch Manager should be secured
  • Ensure that petty cash expenses are paid with appropriate approval as per DOA, liquidity of petty cash must be maintained for smooth branch operations

 

  1. Accounts Receivables Management (AR Management) 
  • Daily / Weekly / Monthly monitoring of branch AR report (all credit facilities provided) and follow-up with concerned channels to ensure timely collection of all outstanding / overdue invoices
  • Maintain list for all credit facilities provided to branch credit customers including credit limit / credit period / main contact details / credit facility documents if possible

 

  1. Maintain proper invoice filing with complete document set (Job card, LPO etc.) for easy retrieval.

 

  1. Invoicing & Delivery Management
  • Perform financial transactions and process invoices in a timely manner.
  • Ensure all relevant AFM document processes are strictly adhered to ensure all bank payments are met
  • Ensure Revenue/Provision in place and Assignee clause is without error
  • Substantiates financial transactions by auditing documents.
  • Perform record keeping of all financial operations.
  • Manage Intra & Internal Sales including Government Sales.
  • Authorization of all in house AFM sales & credit customers.
  • Daily invoice summary for credit invoices & sales return cases, monitor all outstanding debts & report.
  • Support & Guiding of Matrix managers, Sales team and Sales Admin.

 

  1. Petty Cash Management
  • Verify all cash & cheque transactions from the previous day and encode into SAP.
  • Strict adherence of AFM company policy regarding customer refunds, maintain log for tracking purposes.
  • Monitoring Petty clash float for ensuring adequate balance and reviewing pending re-imbursements/claims for submission.
  • Perform Surprise Cash Count as per SOP.

 

  1. Financial Reporting, Cost & Internal Controls
  • Finance related processes are conducted in compliance with AFM policies & procedures (SOPs).
  • Supporting in monitoring Opex & Capex.
  • Monitor & maintain AFM administration document process is adhered at all times.
  • Monitor clearance of Open POs follow up with COT & Showroom Admin Team every month
  • To carry out Ad Hoc tasks/reports as required by the FBP/ FM / Branch Management

 

  1. Accounts Receivables Management (AR Management) 
  • Reviewing and ensuring of timely submission of Second sets.
  • Daily / Weekly / Monthly monitoring of branch AR report (all credit facilities provided) and follow-up with concerned channels to ensure timely collection of all outstanding / overdue invoices
  • Maintain list for all credit facilities provided to branch credit customers including credit limit / credit period / main contact details / credit facility documents if possible
  • Reconcile credit customer accounts

 

  1. To carry out Ad Hoc tasks/reports as required by the FBP/ FM / Branch Management

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